KAS PERSONNEL PRIVACY POLICY

KAS Personnel Services Inc. (KAS) respects the privacy of individuals in all aspects of our business operations.  We have a continued commitment to protecting the personal information of job seekers during all aspects of our business functions.  Personal information is collected, used and disclosed by KAS in strict accordance with this Privacy Policy.

WHY DO WE COLLECT PERSONAL INFORMATION?

As a job seeker using KAS' services, you are asked to provide certain personal information in order for us to provide you with the best possible opportunity to receive suitable employment.  Along with your contact details, resume, and a description of the type of work you are looking/qualified for, your file may include the following:

q      Our interview notes
q      Information obtained through reference and background checks
q      Educational records
q      Reference letters
q      Skill testing results

For temporary staffing arrangements, we also require the following:

q      Information required to provide payroll services, including government required information (Social Insurance Number), banking details and TD 1 forms
q      Details regarding emergency contact names and numbers as well as beneficiaries, as required, for employees who qualify for our benefit package

We use your information to:

q      Understand your qualifications, needs, preferences and skill sets
q      Match your skills to the most suitable job opportunity that will give you the job satisfaction you are looking for
q      Fulfill our clients' needs for information about possible candidates
q      Provide you with appropriate training where needed
q      Provide payroll and other HR functions to you for temp staffing arrangements

KAS only collects personal information that is needed to fulfill these purposes, unless additional facts are requested by the client and consented to by the job seeker.

WHEN DO WE DISCLOSE PERSONAL INFORMATION AND TO WHOM?

Your personal information is never traded, sold or leased by us to any external companies.  Your information is only disclosed for KASÍ legitimate, ongoing business concerns, or as required to meet legal and government regulatory requirements, as in the case of a court order.

In the normal course of business, we disclose your personal information to our clients when we feel there is a potential for a job placement or temporary assignment.  As a job seeker, you are relying on us to share this information to your best interests, and we do so only when we feel there is a reasonable possibility of a job match. The client can then make an informed decision regarding the suitability of a candidate.

From time to time, where necessary, we will share certain information with representative companies that we use to provide full service staffing needs.  Again, we only disclose that information which is vital to the function of our representatives.  We also ensure that each representative practices the principle of privacy protection, and has written policies to identify their obligations.

Examples of companies we share certain personal information with include:

q      Firms that perform background checks (criminal, educational & credit) as required by the client
q      An outsourced payroll service provider (i.e. ADP) for temporary staffing assignments
q      Employee testing centers

HAVE YOU CONSENTED?

Having read this policy, and by using our services and providing us with your personal information, we imply your consent to the collection, use and disclosure of your information as set out herein.

Wherever possible and when necessary, we obtain your express consent for specific uses and disclosure.  For example, if you are applying for a job that requires criminal checks, driverÍs license abstracts or other specific information, we will obtain your written consent before proceeding.

In other cases, your consent is implied when you fill out the application and go through our interview process.  As stated earlier, we will use this information as we see fit in order to complete our business process.

HOW LONG IS YOUR INFORMATION RETAINED?

We retain your information as long as you are using our services, or longer when required by law.  For temporary workers, we retain all your information as long as you remain on our payroll, and for seven years thereafter.  For permanent placements, we retain your information for one year after your acceptance of a permanent employment position.  At that time, we destroy all records through a certified shredding company.

HOW DO WE KEEP YOUR PERSONAL INFORMATION SECURE?

We have procedures and policies in place to ensure that your personal information, both paper and electronic, is secure.  As an example, we require the following:

q      Only KAS authorized employees are allowed access to secure areas of our offices
q      Filing cabinets containing sensitive information remain locked at all times
q      Access to electronic data is protected by passwords and only authorized personnel have access to these files
q      Faxes containing sensitive information transmitted to head office for electronic input are shredded immediately upon entry
q      Emails containing similar information are deleted immediately upon entry

However, due to the nature of email, KAS does not guarantee the security of any information sent to us via the email process and thus, does not accept any responsibility should personal information be stolen before it reaches our offices.

HOW CAN YOU ACCESS YOUR PERSONAL INFORMATION AND CHECK ITS ACCURACY?

KAS relies on the information provided by you to be accurate and up to date.  You may make a request in writing for access to your information in order to check its accuracy.  For a small administrative fee, we will provide you with a copy of the information we have on file.

KAS strives to maintain accurate records, however, this cannot be done without your help.  We ask that you provide us with your most updated personal information as it changes and inform us, in writing, of any errors or omissions in your personal information.  We will be happy to update our files.

CONTACT US WITH ANY QUESTIONS OR CONCERNS

KAS takes full responsibility for the management and confidentiality of the personal information it collects.  If you have any questions or concerns about our Privacy Policy, please write to:

Privacy Officer

KAS Personnel Services Inc.

7895 Tranmere Drive Unit # 18,

Mississauga, Ontario

L5S 1V9